A resignation letter is a formal statement that documents your departure from an organization. It should be written after you’ve informed the company of your decision to quit in person or via email.
If you have made up your mind to leave the job then it’s your duty to submit a formal resignation letter. Doing so will allow you to clearly state your reasons to leave and resign on good terms with the company.
Top 5 Tips to Write Your Resignation Letter
1. Proper Format
To look formal, it is very important to maintain a proper format. A formal format will make your letter look professional. It should include the following:
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- Name and Signature
- Address
- Date
- Receivers Address
- Salutation
- Body of the letter
2. Express Your Gratitude
Even if you haven’t always had pleasant experiences in your present work, it’s probable that your company has spent time and money educating you for it. This makes it appropriate to express gratitude to your boss for the opportunities you’ve been provided.
3. Make an Offer of Assistance
In your resignation letter, make it clear that you are willing to help train your replacement and prepare your team for your departure. Explain that you will try to finish your present obligations before you leave.
That’s the sign of being a professional. You should be there to help the organization you’ve worked for.
4. Requesting Documents
Before submitting the resignation letter, make sure to ask for the important documents from the company.
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- A letter of request for experience, a letter of no objection, and a copy of the most recent payslip
- References from your bosses or the company itself
- Request certifications for any medals or honors you’ve received throughout your time at the company
5. Points You Should Avoid
Your letter should not look negative in any sense. You may need your boss’s reference for your new job or you can find new opportunities in your organization and you may think about rejoining it.So here are a few points that you should avoid while writing a resignation letter.
Reason for Leaving
Your reason for leaving the job should be short. Don’t write long, lazy tales.It’s okay to rattle off a long list of reasons why you’re unhappy in your current employment but the letter should only include important points.
You can do a face-to-face meeting with your employer and let him know disappointments.
Reason You Hate Your Job
Don’t give off an air of bitterness; it implies that you harbor resentment and regrets. Even if you have to be imprecise, include positive parts of your current position and what you learned.
When your manager is aware that you had troubles at work, do not mention them in your letter, you will get respect for your professional behavior.
Excessive Words
Inappropriate language should be avoided from your letter. Never use bad words even if you’re not happy with your organization. A resignation letter must not contain any language that would be considered unsuitable for a working chat.
Your Peers’ Criticism
A resignation letter is your document and it should only focus on you rather than your co-worker. Even if you’re leaving the job because of them, you should not mention that in your letter. Including such points will make you look unprofessional and low in self confidence.
Key Takeaways
- Use a proper format to make sure that your letter is categorized and professional.
- Mention all the necessary details that constitute a resignation letter and try to stay away from including irrelevant details that will lengthen your letter for no reason.
- Be thankful to your organization for providing you with opportunities that contributed to your professional growth.
- Be helpful to your organization by offering them assistance in transferring your responsibilities or any other requirements.
- Remember to collect important documents as it would be considerably difficult to obtain them later on.
- Avoid negative elements about your work because, in reality, it speaks negatively about you than your company to your new employer.
